All guests who need access to administrative systems must have an ACT document submitted on their behalf under an affiliate (59) or volunteer (60) assignment.
If you are not sure which assignment fits best, refer to HR policy 411.
Exceptions
If the guest is a minor or non-U.S. citizen (with no SSN or ITIN), the UAB sponsoring department/supervisor should email the Campus Learning team at [email protected] with the following guest information:
- Full name
- Email Address
- Reason for access
- Duration of access
All guest accounts are temporary and last for up to 6 months. If duration is not specified, the user will be granted access for 1 week.
Verifying Guest Training
There are several methods for verifying that guests have completed required training courses. First, anyone who completes a course will be able to download a completion certificate. These certificates include the course name, date, user's name, and a unique certificate ID. Since guest accounts are temporary, we recommend guests keep a copy of their course certificates.
Active guest accounts will be included in course reports available to certain Power Users.
(The results displayed depend on the Power User's course and population permissions.)
Note: Guest course completions cannot be merged with official UAB (BlazerID) accounts. Courses completed as a guest must be retaken if they become a student or employee.